MicroVention is now Terumo Neuro

Executive Assistant II

Position Overview

Provide analytical and administrative support to the Executive and operate under minimal supervision. Report to an Executive (Vice President or above).

Job Duties
  1. Provide analytical and administrative support to the Executive and the department Directors as needed
  2. Draft, edit, and proofread letters, memos, and other correspondence and reports
  3. Manage primarily large size projects from a full project coordination perspective and participate in determining objectives of the assignment
  4. Independently plan schedules and arrange activities in order to accomplish objectives
  5. Prepare and organize information, including research for weekly, monthly, quarterly, and yearly presentations
  6. Manage Ringi (Project Approval Process) generation as needed to facilitate creation of and routing for comments/approvals, including check requests, invoices and other financial documentation as directed
  7. Compile and maintain standard reports
  8. Organize meetings, webinars, and conference calls with both internal and external participants, to include meeting notes and action item follow-up on behalf of the Executive
  9. Coordinate logistical support for meetings and customer visits
  10. Assist the Executive with email organization and staff calendars
  11. Manage expense reports and travel itinerary for the Executive and the department Directors as needed
  12. Assist and direct visitors and vendors as needed
  13. Manage general office supply inventory/distribution and business card orders
  14. May monitor work of other administrative staff members, including monitoring projects
  15. Demonstrate familiarity on where to find company information (e.g., CCN – MicroVention Intranet) and the ability to identify Associate(s) roles and responsibilities in the organization
  16. Demonstrate strong business acumen and a solid understanding of MicroVention’s core business (Operations, R&D, and Commercial)
  17. Demonstrate the understanding and flexibility associated with working with diverse cultures and different time zones
  18. Comply with applicable Laws and Regulations, adhere to Quality Management System processes and requirements as well as demonstrate Ethics and Integrity in all matters and at all levels throughout the organization
  19. Perform additional duties as assigned

Job Details

Job ID 13277BR

Aliso Viejo, California, USA

Salary Range:

$90,000 - $95,000 Financial compensation packages may be higher or lower than what is listed, and will ultimately depend on factors including relevant experience, internal equity, skillset, knowledge, geography, education, business needs and market demand

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  • Qualifications and Requirements

    Required Qualifications
    1. Bachelor’s degree or equivalent combination of education and experience
    2. A minimum of eight (8) years of progressive administrative support experience
    3. Excellent written and verbal communication skills
    4. Advanced proficiency with Microsoft Office products and working knowledge of SharePoint
    5. Must have a current notary license
    6. Must be in the office four (4) days/week, with a rotating schedule to work some Fridays
    Desired Qualifications
    1. Excellent attention to detail and ability to work autonomously
    2. Excellent organizational and project coordination ability
    3. Ability to maintain strict confidentiality and discretion at all times
    4. Ability to operate with high degree of independence
    5. Ability to interact effectively with all levels, both internally and externally
    6. Capable of making decisions of high importance in the absence of the Executive
    7. Excellent negotiation skills on matters of significance where impact/risk is critical